Privacy Policy

Effective as of March 1, 2025

Dear User and Service Recipient,

We make every effort to ensure the security and confidentiality of your personal data. We care about your privacy whether you visit our WP Crawl Manager website, register an account, and use our services, or when you contact us by phone, email, or via online chat, subscribe to our newsletter, or visit our social media profiles. We operate in accordance with the applicable regulations, including Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 (GDPR).

In this document, we present the most important information regarding the processing of your personal data in a question and answer format. Our goal is to inform you about the purpose, legal basis, and duration for which we process your data, who may have access to it, and what rights you have.

How do we obtain your personal data?

When using the WP Crawl Manager service, you may be asked to provide your personal data. Providing these data is voluntary, but in some cases necessary – for example, without an email address, you will not be able to receive the newsletter, create an account, or get a response to questions sent via the contact form.

Some data are collected automatically using cookies during your visit to the website (e.g., IP address, browser type, operating system). These data are used to administer the website, ensure hosting support, and create marketing content. However, you can restrict or block cookies using your browser settings or other available tools.

Who is the administrator of your personal data?

The administrator of your personal data is BPA Polska Dawid Karamon, located at ul. Marszałkowska 15/168, 35-215 Rzeszów, NIP: 5170276471, REGON: 180666481.

If you have any questions or concerns, you can contact us via email at: contact@wpcrawlmanager.com.

For what purpose, on what legal basis, and for how long do we process your data?

We process your personal data for the following purposes:

  1. Conclusion and execution of a service provision agreement

    • Purpose: Registration and management of the user account, placing orders for services (both free and paid), and the execution of the agreement.
    • Legal Basis: Article 6(1)(b) GDPR – necessary processing for the performance of a contract or in order to take steps at your request before entering into a contract.
    • Duration: Until the service provision ends (e.g., account deletion or contract termination).

  2. Fulfillment of tax obligations

    • Purpose: Issuing invoices, maintaining accounting documentation.
    • Legal Basis: Article 6(1)(c) GDPR – legal obligation.
    • Duration: Until the expiration of the tax liabilities limitation periods.

  3. Fulfillment of obligations regarding the protection of personal data

    • Purpose: Fulfilling obligations arising from data protection regulations.
    • Legal Basis: Article 6(1)(c) GDPR.
    • Duration: Until the expiration of the limitation periods for claims related to data protection violations.

  4. Establishment, pursuit, and defense of potential claims

    • Purpose: Taking actions to protect our rights in legal or administrative proceedings.
    • Legal Basis: Article 6(1)(f) GDPR – legitimate legal interest.
    • Duration: Until the expiration of the limitation periods for claims arising from applicable regulations.

  5. Ensuring the proper functioning of the service and analysis of user activity

    • Purpose: Administering the service, creating statistics, and conducting marketing analysis (e.g., using analytical tools).
    • Legal Basis: Article 6(1)(f) GDPR – legitimate legal interest.
    • Duration: Until an effective objection is raised or the processing purpose is achieved.

  6. Managing the profile and interactions on social media

    • Purpose: Managing the fan page and groups related to WP Crawl Manager, interacting with users.
    • Legal Basis: Article 6(1)(f) GDPR – legitimate legal interest.
    • Duration: Until the expiration of the limitation periods for claims arising from applicable regulations.

  7. Responding to inquiries

    • Purpose: Answering your questions sent by phone or electronically (including via the contact form and online chat).
    • Legal Basis: Article 6(1)(f) GDPR – legitimate legal interest.
    • Duration: Until the expiration of the limitation periods for claims arising from applicable regulations.

  8. Marketing purposes

    • Purpose: Promoting our services, maintaining business relationships, surveying customer satisfaction, informing about news and special offers.
    • Legal Basis: Article 6(1)(f) GDPR – legitimate legal interest, or voluntarily given consent (Article 6(1)(a) GDPR).
    • Duration: Until consent is withdrawn or an effective objection is raised, or until the processing purpose is achieved.

Remember!
We process personal data for as long as it is necessary to achieve the stated purposes, unless you submit a valid request for the deletion of your data. The processing period may also be determined by applicable law (e.g., retention of financial documents or limitation periods for claims).

Who may be the recipient of your personal data?

In some cases, if it is necessary for the realization of the processing purposes, we use the services of external entities to whom we transfer personal data, provided that they ensure an adequate level of data protection and maintain confidentiality.

Recipients of your personal data may include:

  1. Entities participating in the implementation of contracts (e.g., accounting firms, IT service providers, hosting providers, payment system operators).
  2. Entities whose services we use as part of our business activities based on separate agreements (e.g., providers of tools for analyzing website activity, direct marketing systems, landing page creation tools, office software, project management systems, communication solutions).
  3. Government authorities authorized under applicable law.
  4. Other entities to whom data transfer is required or justified by law.

Do we transfer personal data to third countries?

In principle, we do not transfer personal data to countries outside the European Union and the European Economic Area (EEA). However, if the need arises to transfer data as part of service provision, we will perform an appropriate risk assessment and ensure a level of data protection in accordance with the law.

When using the WP Crawl Manager service, we utilize services and technologies offered by entities such as Facebook, Microsoft, or Google, which may be headquartered in the United States and process data on servers located outside the EEA. In such cases, we apply appropriate safeguards, e.g., standard contractual clauses approved by the European Commission.

Do we profile your personal data?

Within the WP Crawl Manager service, we may engage in profiling by analyzing user data (such as gender, age, interests, approximate location, activity on the service) to assess activity and potential interest in our services.

Profiling enables the personalization of offers and advertisements, but does not affect the terms of the service provision agreements. The processed data is anonymized and not directly linked to your person, and no automated decisions that could have legal effects are taken.

What personal data do we process as a processor and how do we obtain it?

As part of providing the WP Crawl Manager services, we also act as a data processor based on a data processing agreement. These data are collected directly by the data controller, which is our company.

As a processor, we process data solely on the documented instructions of the controller (client) and commit to securing them using technical and organizational measures in accordance with Article 32 of the GDPR. Authorized persons are obligated to maintain confidentiality. Upon termination of the service provision, we will return the data to the controller and delete all copies, unless otherwise required by law.

Do we use cookies?

At WP Crawl Manager, we use cookies – short text information stored on the user's device, which can be read both by our system and by systems of third parties whose services we use (e.g., Facebook, Google).

Cookies help us collect anonymous data about user visits, which enables us to improve the functionality of the service, identify errors, and carry out marketing activities.

Typically, web browsers accept cookies by default, but you can block or restrict them through your browser settings. On your first visit to the service, we will display information about the use of cookies. If you do not change the settings, you are considered to have given your consent for their use.

Please note that disabling cookies may affect the functioning of the service (e.g., longer page loading times, reduced functionality).

How do we protect your data?

To ensure a high level of protection, we implement appropriate technical and organizational measures, including but not limited to:

  1. Encryption of transmissions using TLS protocol,
  2. Creating backup copies,
  3. Securing data centers,
  4. Regular security tests,
  5. Monitoring systems for security breaches,
  6. Minimizing the risk of misuse and rapid response in case of incidents,
  7. Implementing data protection policies,
  8. Ensuring confidentiality, integrity, and availability of processing systems,
  9. Granting access to data only to authorized persons,
  10. Regularly changing system access passwords.

What rights do you have regarding your personal data?

You have the right to:

  1. Access your personal data,
  2. Rectify your data,
  3. Delete your data,
  4. Restrict processing,
  5. Object to processing,
  6. Data portability,
  7. Withdraw consent to data processing (if consent is the legal basis for processing).

In some cases, after review, we may refuse to grant these rights in accordance with applicable law.

Withdrawing consent does not affect the legality of the data processing that took place before its withdrawal.

Requests to exercise these rights will be addressed promptly, but no later than one month from receiving the request. In the case of complex requests, this period may be extended by up to two additional months, provided that you are informed in advance of such an extension.

How can you contest any irregularities in the data processing?

If you believe that your personal data is being processed unlawfully, you may lodge a complaint with the President of the Personal Data Protection Office.

Does using the service involve sending logs to the server?

Using the WP Crawl Manager service involves sending requests to the server on which the site is hosted. Each such request is recorded in the server logs, which include, among other things, the IP address, date and time, browser information, and operating system details.

Log data is not linked to specific individuals and is used solely for administrative purposes. Only authorized personnel responsible for server management have access to the logs.

Can we change our Privacy Policy?

Yes. The Privacy Policy of the WP Crawl Manager service may be supplemented or modified as technology and needs change. We will inform you of any significant changes by posting the information on the website and, in the case of significant changes, by sending an electronic notification to registered users.

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